Deadline of this Job: 14 August 2022
Saferworld is an Independent International NonGovernmental Organisation that works to prevent violent conflict and build safer lives. We believe in a world where everyone can lead peaceful, fulfilling lives, free from fear and insecurity. Saferworld has been working in Uganda since 2001. Our main focus has been on supporting civil society involvement in conflict prevention and security provision, conflict and gender-sensitive approaches to development, and advocating stronger national and regional controls on small arms and light weapons.
Saferworld is seeking to recruit a dynamic, qualified and professional person with high level of integrity to fill the position below:
Position: HR & Administration Officer
Reporting: Finance & Operations Manager
Duty Station: Kampala
Job overview:
The role purpose is two-fold with a split into two distinct roles. The first comprising of a range of responsibilities such as office administration and logistical support with the principal aim of helping to ensure the smooth running of the office. The second is to support the team with recruitment and selection, employee administration, the HR database and any other related duties.
Main Job Responsibility:
Human Resources
• Manage the recruitment process
• Administer the Human Resources Information System (Cascade) for all staff ensuring staff records are complete and up to date.
• Management of annual leave and other absence
• Responsible for preparing HR documents, maintaining accurate and complete personnel and recruitment files, updating checklist and HR trackers as necessary
• Prepare monthly Payroll ensuring staff changes (new hires, terminations etc.) are accurately reflected on HR Monthly Reports and documentation is complete and filed in the personnel file.
Saferworld's human resources policies and procedures, especially all Ethical policies and Safeguarding Policies.
Administration
• Ensure the efficient running of Saferworld's office/s, working with other teams to identify and fulfil supply needs and improve or develop systems where necessary.
• Ensure compliance with national and organizational Health and Safety policies, including for any Saferworld staff based in partners offices in Uganda
• Lead annual insurance renewals with the support of Operations Manager in London
• Obtain work permits and visas for expatriate staff or visitors when required
Knowledge, qualifications and experience
• Desirable: Master's degree in Human Resource Management Organisational Psychology, Strategic Management or MBA or an equivalent of Post Graduate Diploma with 3 years' experience in HR Management.
• Bachelor's in Human Resource Management, Industrial and Organisational Psychology, Business Administration or any related field.
• Proven hands-on experience in HR management of over 3-5years preferably in INGO/NGO.
• Knowledge of Payroll Administration and Payroll systems Knowledge of HRIS Strong interpersonal skills and adept at employee relations including conflict resolution.
• Demonstrated ability to prioritize multiple projects simultaneously and exercise confidentiality.
• Highly organized and self-motivated. Demonstrated commitment to working with a diverse staff.
Reporting to the Director General, the Human Resource Management Consultant (HRM) is responsible for developing delivering and administration of training, research and consultancy programmes, specifically:
• Initiating, designing and developing content (curricula) for courses in the areas of HRM;
• Organizing sessions and course delivery:
• Conducting research and knowledge generation;
• Contributing to Institute revenue by conducting consultancies and offering advisory services;
• Contributing to the promotion of professional activities aimed at marketing the services of the Institute and promotion of favorable corporate imagine; and
• Writing proposals for consulting and implementing the assignments.
Qualifications and Experience
• Master's Degree in relevant field;
• Must be a member of a professional body:
• At least five (5 years) years relevant in management consulting and/or teaching management training experience in a University or management training Institution;
• Practical managerial experience.
HRM Consultant Competences and Skills
• Ability in developing and implementing training programmes and consultancies in e - Human Resource Management, HR Analytics, HRMIS, Employee coaching and mentoring, competency profiling, Salaries and Benefits administration and reviews, Recruitment Selection and Conflict management, HR Audit, Job evaluation, Skills Audit among others;
• Ability to contextualize the client needs and training content to the environment in which the client operates;
• Proven track record for creating, implementing and evaluating HR policies, procedures and structures;
• Strong organizational, prioritization, time management and attention to detail skills;
• Ability to build and maintain good client relationship:
• Domain knowledge in management processes:
• Demonstrated knowledge on Gender management;
• Ability to teach in academic setting through blended methodology i.e. physical and virtual platforms; and
• Ability to maintain professional standards and keep abreast of evolving trends in management education through continuing professional educational management programmes;
Saferworld is an Independent International NonGovernmental Organisation that works to prevent violent conflict and build safer lives. We believe in a world where everyone can lead peaceful, fulfilling lives, free from fear and insecurity. Saferworld has been working in Uganda since 2001. Our main focus has been on supporting civil society involvement in conflict prevention and security provision, conflict and gender-sensitive approaches to development, and advocating stronger national and regional controls on small arms and light weapons.
Saferworld is seeking to recruit a dynamic, qualified and professional person with high level of integrity to fill the position below:
Position: HR & Administration Officer
Reporting: Finance & Operations Manager
Duty Station: Kampala
Job overview:
The role purpose is two-fold with a split into two distinct roles. The first comprising of a range of responsibilities such as office administration and logistical support with the principal aim of helping to ensure the smooth running of the office. The second is to support the team with recruitment and selection, employee administration, the HR database and any other related duties.
Main Job Responsibility:
Human Resources
• Manage the recruitment process
• Administer the Human Resources Information System (Cascade) for all staff ensuring staff records are complete and up to date.
• Management of annual leave and other absence
• Responsible for preparing HR documents, maintaining accurate and complete personnel and recruitment files, updating checklist and HR trackers as necessary
• Prepare monthly Payroll ensuring staff changes (new hires, terminations etc.) are accurately reflected on HR Monthly Reports and documentation is complete and filed in the personnel file.
Saferworld's human resources policies and procedures, especially all Ethical policies and Safeguarding Policies.
Administration
• Ensure the efficient running of Saferworld's office/s, working with other teams to identify and fulfil supply needs and improve or develop systems where necessary.
• Ensure compliance with national and organizational Health and Safety policies, including for any Saferworld staff based in partners offices in Uganda
• Lead annual insurance renewals with the support of Operations Manager in London
• Obtain work permits and visas for expatriate staff or visitors when required
Knowledge, qualifications and experience
• Desirable: Master's degree in Human Resource Management Organisational Psychology, Strategic Management or MBA or an equivalent of Post Graduate Diploma with 3 years' experience in HR Management.
• Bachelor's in Human Resource Management, Industrial and Organisational Psychology, Business Administration or any related field.
• Proven hands-on experience in HR management of over 3-5years preferably in INGO/NGO.
• Knowledge of Payroll Administration and Payroll systems Knowledge of HRIS Strong interpersonal skills and adept at employee relations including conflict resolution.
• Demonstrated ability to prioritize multiple projects simultaneously and exercise confidentiality.
• Highly organized and self-motivated. Demonstrated commitment to working with a diverse staff.
Deadline of this Job: 10 August 2022
Summary Duties and Responsibilities Reporting to the Director General, the Human Resource Management Consultant (HRM) is responsible for developing delivering and administration of training, research and consultancy programmes, specifically:
• Initiating, designing and developing content (curricula) for courses in the areas of HRM;
• Organizing sessions and course delivery:
• Conducting research and knowledge generation;
• Contributing to Institute revenue by conducting consultancies and offering advisory services;
• Contributing to the promotion of professional activities aimed at marketing the services of the Institute and promotion of favorable corporate imagine; and
• Writing proposals for consulting and implementing the assignments.
Qualifications and Experience
• Master's Degree in relevant field;
• Must be a member of a professional body:
• At least five (5 years) years relevant in management consulting and/or teaching management training experience in a University or management training Institution;
• Practical managerial experience.
HRM Consultant Competences and Skills
• Ability in developing and implementing training programmes and consultancies in e - Human Resource Management, HR Analytics, HRMIS, Employee coaching and mentoring, competency profiling, Salaries and Benefits administration and reviews, Recruitment Selection and Conflict management, HR Audit, Job evaluation, Skills Audit among others;
• Ability to contextualize the client needs and training content to the environment in which the client operates;
• Proven track record for creating, implementing and evaluating HR policies, procedures and structures;
• Strong organizational, prioritization, time management and attention to detail skills;
• Ability to build and maintain good client relationship:
• Domain knowledge in management processes:
• Demonstrated knowledge on Gender management;
• Ability to teach in academic setting through blended methodology i.e. physical and virtual platforms; and
• Ability to maintain professional standards and keep abreast of evolving trends in management education through continuing professional educational management programmes;
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