Deadline of this Job: 23rd September 2022Job Summary
Responsible to prepare and present health education sessions to the population as well as mobilization activities related to public health.
• Liaise with Public Health Officer to develop and implement health and hygiene promotion programs and community awareness campaigns related to EPI, HIV/AIDS, WASH, child welfare, family planning and disease prevention
• Maintain relationships with community partners and coordinate local level activities that support community health
• Prepare materials and deliver health education sessions
• Conduct health audits within the community and collaborate with supervisor to plan programming in accordance with findings; monitor and evaluate of the same
• Strengthen linkage of health facilities to the community through regular feedbacks and facilitate access to healthcare
• Collaborate with other stakeholders in the community to ensure uptake of services
• Conduct disease surveillance activities to predict outbreaks
• Identify people with medical problems and contact medical team to make referrals
• Carry out home visits based on referrals of health workers and volunteers
• Analyze data and submit reports as per schedule
• Ensure that medical practices are conducted with the highest level of integrity and ethics according to professional and MTI Code of Conduct
• Other duties as assigned
Education, Experience, Licenses and Certifications
• Certificate in Public Health or Environmental Health Science or equivalent is preferred
• Diploma in Clinical Medicine or Nursing combined with training in Public Health will also be considered
• 2 years of experience implementing public and environmental health drives
• Experience working with INGOs is an added advantage
• Knowledge of public health interventions including EPI, HIV/AIDS, WASH, nutrition, family planning and outbreak prevention and response
• Knowledge of behavior change methods
• Skilled in developing relationships to strengthen social support networks and using behaviour change strategies to mobilize community members to take ownership of healthcare needs
• Skilled in presenting information to a group
• Skilled in data analysis and writing reports
• Skilled at using Microsoft Word, Excel, PowerPoint and Outlook
• Ability to exercise considerable initiative to plan, organize and follow through to meet deadlines
• Committed to high ethical standards
• Ability to support MTI Calling and adhere to the MTI Code of Conduct
• This position requires work at health facilities and in communities located in remote areas with very basic living conditions.
Deadline of this Job: 19 September 2022JOB DETAILS:
Job Title: Finance Officer
Reports to: Finance Manager
Duty station: Head Office in Kampala (frequent travels to Field Office in Mityana)
The Finance Officer works closely with the Finance Manager to ensure effectiveness and efficiency in the financial management processes including payments, accounting, budget monitoring, reporting, and compliance with the established accounting policies. He/she must ensure all transactions are accurately posted in the system in a timely manner to enable timely reporting.
• Closely monitor bank balances to ensure that bank accounts are never overdrawn.
• Process all payments; including petty cash, online payments, transfers, and cheques.
• Properly code all income and expense transactions following the chart of accounts and respective project budget lines before updating the Sun System accounting software.
• Effectively manage the imprest system; i.e. requisition for petty cash and ensure its safety at all times, issue payments only after due documentation and approvals, conduct routine cash count certificates, and prepare petty cash reconciliations/reports.
• Ensure that the statutory deductions, i.e. PAYE, NSSF, LST, and WHT are duly collected and remitted to the respective authorities well before the set deadlines. Any penalties resulting from non-compliance may be borne by the office bearer.
• Ensure that all approved working advances accountabilities are entered into the system within two days after their approval.
• Prepare bank reconciliation statements for all accounts by the 5th of each month.
• Prepare monthly reconciliation of fuel card accounts and stores and ensure that fuel card balances tally with the balance sheet balances.
• Receive and crosscheck for completeness (of narration and documentation) all documents (such as invoices, requisitions, accountabilities etc) that are submitted to the Finance department.
• Ensure that documents are properly coded/labelled and filed in such a way as to facilitate quick tracing and retrieval.
• Ensure proper bookkeeping (cash and bank books), payments and all financial documentation in line with best practices and professional standards.
• Prepare for external audit by preparing and providing all the relevant information as guided by the supervisor.
• Support the Finance Manager in the preparation of budget monitoring reports highlighting th planned/budgeted versus actual (BVA) expenditures; including explanations for significant variances.
• Support the planning and budgeting processes by generating the required data and conducting appropriate analysis.
• Support the Finance Manager in the reporting processes by generating the required data and conducting appropriate analysis.
• Provide regular and timely support to upcountry teams and work proactively to eliminate any delays that affect the flow of work in the finance department.
• Provide necessary capacity development support to other staff of A4HU to enable them properly understand and implement financial procedures.
• Other Responsibilities:
• Conduct oneself in a professional and courteous manner that exhibits high integrity, and commands respect.
• Carry out any other official tasks that may be assigned by the supervisor.
• Key Deliverables:
• Postings in the finance (SUN) system are accurate (i.e the narration, amounts and codes are correct) at all times.
• Payments are effected on time.
• No backlog of data entry into the SUN system (i.e. that all transactions are always fully posted within 2 working days of their approval).
• No discrepancies in petty cash balances at all times.
• Cash counts are conducted on the 1st working day of each new month.
• Bank reconciliation statements are prepared and submitted to the Finance Manager by the 5th day of every month.
• Statutory payments remitted to the respective authorities by the 10th of each month.
• Annual Returns are submitted by the 30th of June each year.
• A clear and well-organised filing system is maintained in order to ensure safety and quick retrieval of finance documents.
• Essential Competencies:
• A bachelor's degree from an accredited university in BBA/B.Com. A Master's degree in
• Accounting or MBA is an added advantage.
• MUST have a professional Accounting qualification ACCA or CPA.
• Knowledge and experience in using SUN Accounting & QuickBooks Software is a Must.
• Should have at least five years of relevant work experience.
• Should be experienced with financial regulations and reporting.
• Proficiency in specialised Financial Management software.
• Proficiency in MS Office applications.
• Excellent analytical skills.
• Good interpersonal skills.
• Other Desired Competencies
• Strong and proven financial management skills especially with projects.
• Ability to deliver high-quality work and attention to detail within deadlines.
• Ability to solve problems creatively, multitask and learn new concepts quickly.
• Ability to work with minimum supervision.
• Good communication skills and ability to work well in a team.
• Ability to initiate, design and implement financial systems and control procedures.
A4HU is an equal opportunity employer and seeks to employ and assign the best-qualified personnel.
Deadline of this Job: 11 September 2022JOB DETAILS:
Sub Award Finance Coordinator (Internal Candidates Only)
Requisition Number: SUBAW002757
About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we Partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.
The Mercy Corps Sub-award and Compliance Team supports all financial and compliance aspects of subgranting. In its role as a support to the Uganda Country Program, the Sub-award and Compliance Team is responsible for ensuring subrecipients are compliant with donor regulations as well as Mercy Corps’ internal policies and procedures. It supports the Program team to ensure that financial resources are used efficiently and effectively. The Team is involved in pre-award and due diligence processes, contracting, financial report support, reviews, and approvals, payments, capacity development, compliance reviews and audits, close-out. The Team is also a main actor in ensuring Sub-award strategy is embedded in programming, by providing on-the-job and ad-hoc support to Partners on all finance and compliance related issues in order to ensure compliance and also importantly to build the financial and compliance capacity of Partners.
Essential job functions:
1. Serve as a focal point for partner financial management, including attendance at kick-off meetings, monitoring meetings and closeout meetings, a financial focal point for formal and informal partner support and capacity development, and kick-off, implementation, and closeout (including payments, financial reports, audits and so on);
2. Conduct Partner due diligence (Including, Partner Pre-award assessment of financial responsibility, COI, and RPS) and recommends substantial involvement and compliance requirements and modifications to the sub-grant agreement and/or monitoring plan to lessen financial and compliance risks;
3. Follow up, collect and review subgrantees' financial reports and fund requests, keep up-to-date records, and report all sub-grantees financial status. Review subgrantees' financial reports for correctness, completeness, timeliness, and compliance;
4. Handle sub grant close-outs ensuring that all requirements of the sub-grant agreement have been met and that sub-grant funds have been properly settled;
5. Ensure Partner Tracker update and accurate as a monitoring tool for wider use, and provide biweekly reports to Subaward & Compliance Manager using this tool;
6. Review and track all sub grants and grants/budget purchases and contracts and other commitments. Update the contracts and communicate monthly.
7. Lead the training and support for local NGOs, including answering daily questions, training new hires, making visits to Partners’ offices, etc.;
8. To know and be familiar with the subgrant manual, field finance manual, procurement manual, and any additional local policies (National Staff Policy Handbook, cash management, local travel, etc.) and support Subaward & Compliance Manager to update the partnership compliance process as needed;
9. To navigate new processes involved in the evolving types of partnerships.
10. Review sub-award JET reports (monitoring tools) against the partner tracker and investigate any anomalies or delays.
11. Travel regularly to other locations to manage, support, and train team members in all locations.
1. Perform subgrantee monitoring visit for financial and programmatic deliverables review or audit and report findings with a recommendation to the supervisor communicate agreed upon findings to the sub-grantees and follow up its implementation;
2. Maintain sub-grant files and ensure they are well labeled, and fully updated with all contracts, submitted reports, governing clauses, and all other relevant documents and review the subgrant financial files (particularly financial reports files) in compliance with MC Filing procedures;
3. Review sub-award agreements before signatures, and explain the sub-award agreements to partners before signatures;
4. Assist the Subaward & Compliance Manager with sub-award audit process, including tracking of which sub-awards require audits, supporting the partner through the process, and review of audit reports;
5. Ensure dissemination of knowledge within the staff of MC process and procedures, including subgrant manual;
1. Monitor, plan and prepare program cash flow requirements relating to subgrant payments, and coordinate with the Finance department) to ensure effective cash flow monitoring and smooth implementation of Mercy Corps programs;
2. Prepare a schedule of fund transfers to partners for review by the Subaward & Compliance Manager;
3. Work with Programs Teams and Finance department (Senior Finance Officer/Finance Manager) to ensure effective budget management with regard to sub-recipient budgets and forecasts.
4. Work with the Finance Team on grant BvAs (subgrant information) as required. Closely monitor sub-grants to ensure that sub-grantees are not overspent.
5. Support the Finance Team on new proposals (providing summary subgrant budget information) as required.
6. Track VAT/DUTY taxes exemptions, and reimbursements for USAID and other donors as per their specific requirements.
1. Capacity development finance lead, including focal point to other departments relating to capacity development activities.
2. Develop and maintain finance capacity development toolkit for partners.
3. Review of partner policies and manuals (following pre-award assessment results) and support in the development/maintenance of partner policies/manuals;
4. Review of MC systems/policies with regards to the elements which affect partners or flow down to partners and ensure clarity and improvement where possible;
5. Provide formal training to partners as needed/requested, and informal ad hoc capacity development requests;
6. Follow up on financial capacity development plan effectiveness and participate in lessons learned sessions. Creates actionable items for future improvement for both MC team and partners.
7. Develop and maintain trackers of partner’s capacity, capacity development, plans, and support, with input from relevant Subaward Finance Officers, Senior Subaward Finance Officers, and Subawards and Compliance Manager;
8. Maintain tracker of partner financial accounting systems capacity and support on reviewing/assisting with the implementation of accounting systems as required.
Payments/Transfers to partners
1. Managing the Cash transferring mechanism (Payments to Partner), by working closely with the partners and the appropriate MC team member in order to facilitate all payments in an effective and efficient way. This includes coordination with the Programs and Finance departments.
2. Track and update partner cash transfer mechanisms e.g. partner payment tracker
3. Work with partners on developing cash handling protocols/SOPs as required.
Accounting & Navigator
1. Responsible for posting financial reports on Navigator (statistical ledger for Subawards);
2. Review of JET reports (from Navigator) + C* reports (from SUN systems) to ensure correctness;
3. Other accounting tasks related to Navigator and reconciliation are assigned by the Sub-award & Compliance Manager.
1. Create and sustain a dynamic and participatory work environment of mutual respect where team members strive to achieve excellence;
2. Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews;
3. Contribute to country team-building efforts, help team members identify problem-solving options, and ensure the integration of all team members into relevant decision-making processes;
4. Provide training and guidance as appropriate to team members about sub-grant processes.
Coordination and Representation
1. Participate in sharing best practices with NGOs and governmental agencies working in a similar environment;
2. Coordinate with other finance teams as required to share best practices;
1. Other duties as assigned
Sub-award Senior Finance Officer.
Reports directly to: Sub-award & Compliance Manager.
Works directly with. Partner Organizations, Sub-awards & Compliance Team, other Finance staff, Program, and Administrative Staff.
Knowledge and experience:
• More than 5 years of general ledger accounting experience is required.
• A university degree in finance, accounting or a related business field is required.
• 4 years of experience in the Finance Department of a non-government organization is an asset
• 3 or more years of Subawards financial management experience
• Familiarity with major international donor rules and non-profit accounting
• Prior experience with computerized general ledger software
• 3 or more-year experience of Partner and staff Capacity Building.
• Advanced computer skills in MS Office programs, particularly Excel and Access.
• Strong analytical skills coupled with a solid understanding of grant management rules.
• Excellent oral and written English skills
The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The ability to take financial data and present it in meaningful financial reports is essential. The Subawards Finance Coordinator must be willing to travel to Mercy Corps field offices and project sites.
All successful team members must possess the following core competencies:
• Listening: Ability to actively listen (i.e., seeks to understand, asks good questions, paraphrases, and is in tune with speaker’s emotional state)
• Vulnerability & Courage: Ability to share lack of knowledge, mistakes, or failures; give and receive feedback; and raise difficult questions or concerns
• Curiosity: Ability to articulate and explore novel areas of learning that would contribute to greater effectiveness
• Systems Thinking: Ability to understand, affect, connect, and leverage various parts of a system while maintaining sight of the whole system
• Critical & Reflective Thinking: Ability to analyze and understand situations from a variety of perspectives
• Flexibility: Ability to accept the unexpected and adjust to what the situation now requires rather than what was planned
• Self-awareness & Personal Improvement: Ability to recognize and develop personal strengths and areas in need of improvement and adjust style and approach depending on what the situation requires
• Decision-Making: Ability to make informed, timely decisions based on a mixture of analysis, evidence, and experience.
Required Languages: Excellent written and verbal communication skills in English
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have a sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding and Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis
Disclaimer: This job description is NOT an exhaustive list of the skills, effort, duties, and responsibilities associated with the position.
Deadline of this Job: 20 September 2022JOB DETAILS:
Accounts Administrator - B2G
• Ensure TEMUL participates in all Government bids by identifying all tenders, preparing the bid for approval and ensure submission on time
• Invoice all UPDF and Uganda Police deliveries to facilitate timely payment.
• Reconcile all B2G card loadings to ensure customers’ orders are fully served as per order and ensure timely invoicing.
• Raise necessary credit and debit notes for approval
• Act as a custodian of all B2G contracts and initiating renewal process before expiration.
• Match all key B2G accounts accurately and ensure zero open payments older than 60 days.
• Follow up with clients to ensure adoption of the TENUL E-Business solutions to improve the segments efficiency in serving the customer needs.
• A Bachelor’s degree in Economics, Business Administration, Marketing and Commerce.
• An additional professional training is desirable.
• Minimum of 2 years working experience in a similar role.
• Strong Sales and marketing abilities
• Analytical and communication skills
Deadline of this Job: 20 September 2022JOB DETAILS:
• Update financial spreadsheets with daily transactions.
• Prepare balance sheets.
• Track and reconcile bank statements.
• Create cost analysis reports (fixed and variable costs).
• Process tax payments.
• Support monthly payroll and keep organized records.
• Record accounts payable and accounts receivable.
• Process invoices and follow up with clients, suppliers and partners asneeded.
• Provide administrative support during budget preparation.
• Participate in quarterly and annual audits.
• Complete the other work assigned by management.
• Bachelor’s degree.